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Reliable Proficient Administrative and Technical Support for your Business
Save time, money and relieve your workload stress with our remote office support.

 

We provide administrative and technical support for businesses, entrepreneurs and individuals from our remote office. 

 

Instead of trying to keep up with time-consuming paperwork, outsource to us.  We will take care of your office paperwork so that you can focus on what matters most to your business or taking care of personal obligations.

 
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Our Services

VIRTUAL ADMINISTRATIVE

 ASSISTANCE

TRANSCRIPTION

DOCUMENT

FORMATTING

DIGITAL MARKETING

 
 
Virtual Assistance

Whether you’re a solopreneur or a growing business, we offer an extra personal touch, an extra flexible approach, and we are extra attentive to respecting the data security and confidentiality of your business.

Our office administrative assistance for small and midlevel businesses, and entrepreneurs includes:

  • Travel Planning

  • Internet Research

  • Client Gifts (purchasing & sending)

  • Personal Assistance

  • Data Entry/Database Management

  • Prospecting/Follow up Calls

  • Task Management

  • Email and Calendar Management

  • Event Planning

  • Expense Reporting

  • Bookkeeping

  • Organize Meetings/Conference Calls

  • PowerPoint  Presentations

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Transcription

Typing and transcription of any business documents:  reports, business proposals, business plans, manuals, business correspondence, resumes, speeches, lectures, memoirs, biographies, autobiographies, create forms and templates, and more.

Transcription from MP3, MP4, WAV, WMA, and VLC (3GA) audio file formats. 

Transcription Timing:  1 hour of audio recording takes approximately 6 to 8 hours to transcribe depending on quality of recording.  The better the quality of the recording, the faster the transcription.

Powerpoint presentations:  Create a presentation from draft copy.  Enhance an existing presentation.

Proofreading, editing and reformatting.

For university and college students:  Thesis, dissertatations, other academic papers.

 
Document Formatting

Formatting documents correctly and consistently can be a time consuming process but it can be the difference between a file that is professional and easy to read, or inconsistent layout and not grammatically sound!

Some document types that we format:

  • Legal contracts

  • Terms and conditions

  • Policies and Procedures

  • Standard Operating Procedures

  • Letters

  • Guidelines

  • Instruction manuals

  • Academic Papers

  • And more…

We focus on the following formatting attributes: 

 

  • Font colours, sizing and attributes

  • Contents tables

  • Header styles

  • Margins

  • Tab measurements

  • Page Numbers

  • Hyperlinks

  • Tables and Graphs

  • Headers and Footers

  • Section and Page Breaks

  • Proofreading for incorrectly used shortcuts/inaccuracies (e.g. multiple spacing where tabs should be used)

  • and more…

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Website Design
Digital  Marketing

We cover a diverse palette of digital marketing services to cover your business promotion requirements.  From website design to logo design to business cards and brochures, we've got you covered.

Website Design & Maintenance:  We design websites in WordPress using the Divi plugin by Elegant Themes or using the Wix website builder platform.  We can assist with content creation, source images and develop your logo.

Search Engine Optimization:  We develop keyword lists, use of headings and tags, links to social media accounts, creating relevant internal and external links within your website, mobile optimization and much more.

Copywriting:  We research your industry and write blog content for posting on your website and social media.

Social Media Profiles:  We help you keep your profile up-to-date, post blogs and shares.

Logo and Print Marketing:  We will design a clean, professional logo as well as create business cards, brochures, flyers, postcards, posters and stationery sets.

 

Pricing

Every circumstance is unique.  We provide a competitive price quote based on the skillset and expertise required to complete each project.  Quotations are based on an hourly, per project or retainer contract basis.  Our rates range from $30 to $65 per hour.  To receive your no obligation quote, simply fill out our contact form.

 

Note: 

Final proofreading of all documents and website content is the responsibility of the client.  Some additional project specific charges may apply, e.g., rush service, NSF charges, after hours work.

 

Payment Methods:

Payments are accepted by bank etransfer or PayPal. 

Payments made via PayPal can be paid using a credit card.

A 50% deposit will be required prior to commencing the work on large projects such as website design and document formatting of large documents.

 

Payment in full is prior to delivery of the completed project.

 
 

About Me

Executive Assistant Online is a virtual assistant business based in the Greater Toronto Area in Ontario, Canada.

My name is Barbara and I am the owner of Executive Assistant Online.  I deliver affordable and streamlined business support for small businesses, entrepreneurs and individuals.

Throughout my career I have worked within various industries, including Government, Corporate, and Not-For-Profit organizations in a variety of roles ranging from Administrative Assistant, Receptionist, Secretary, Customer Service, Website Design and Content Coordinator, and later a Freelancer in Administrative Support, Design and Web development. This experience has led me to choose the business life I have today.

 

During my career, I have gained a wealth of knowledge and expertise in web content management, design and development, and blogging.  I am passionate about the work I do and enjoy working with other people.  I’m comfortable using website builders that feature drag and drop design function and template-driven platforms including Wix, Squarespace, WordPress although I have to say, I’m more of a Wix kind of gal!

 

Being able to think outside the box and having strong attention to detail, I create documents and branding material aligned with your business style and requirements.  I approach my work with enthusiasm to help my clients stay caught up with their office tasks and get their online presence launched and maintained.

 

I am a creative person deep down and nothing gives me more joy than getting your vision for your business online and active.

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One of the reasons why I decided to outsource to Barbara is because I appreciated the convenience of her working virtually in her own office location.  She is very meticulous and diligent in her work to provide the business support I need for my real estate brokerage.  Very professional. Ethical.  Dedicated.  I highly recommend her services.  M. Anderson, Toronto

 

Let's Get Started

If you would like to know more about my services and how I can help you, contact me today.

647-281-0211

executiveofficeassistance@gmail.com

Hours of Operation:

Monday to Thursday: 

9:30 a.m. to 4:00 p.m.

Friday:  9:30 a.m. to 1:00 p.m.

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