What We Do

Too many deadlines?   

Need an extra set of hands?  

Do you wish you had more hours in your day?

Give yourself more time and outsource to us.  

Let us take care of your office tasks and paperwork.

 

General Administrative Support

(complete executive assistance package)

  • Typing/transcription and data entry

  • Bill payments, invoicing

  • Travel Arrangements

  • Contact management and database maintenance

  • Research:  market research, content research for blogs, videos, and webinars

  • Photo and image colour enhancement, cropping and resizing

  • Coordinate your schedule and calendar

  • Review and prioritize email messages; responses and follow ups using standard responses

  • Create and manage clients contact and customers data file

  • Manage and store files using Google Drive or Dropbox

  • Scanning

  • Faxing

  • Proofreading and editing

  • Document reformatting

  • Monitor voicemail messages

  • Create and send emails

  • Travel arrangements

 

Transcription and Typing

Typing and transcription of any business documents:  reports, business proposals, business plans, manuals, business correspondence, resumes, speeches, lectures, memoirs, biographies, autobiographies, create forms and templates, and more.

Transcription from MP3, MP4, WAV, WMA, and VLC (3GA) audio file formats. 

Transcription Timing:  1 hour of audio recording takes approximately 6 to 8 hours to transcribe depending on quality of recording.  The better the quality of the recording, the faster the transcription.

Powerpoint presentations:  Create a presentation from draft copy.  Enhance an existing presentation.

Proofreading, editing and reformatting.

For university and college students:  Thesis, dissertatations, other academic papers.

Business Transcription:  minutes notes, interviews, lectures, speeches, seminars.

Medical Transcription:  general practice notes, intervention reports, medical assessment reports.

Legal Transcription:  court notes, interviews, meeting reports.

Insurance Transcription:  insurance investor reports, attending physician statement reports, accident/injury reports.

Academic Transcription:  Interviews, thesis, dissertations, research notes, lecture notes, seminar notes

 

Document Formatting

Document formatting at your finger tips.  

Having documents that are neatly layed out and consistently formatted makes them more attractive to your audience.  People like consistency and seeing words used in the correct context.  Our work makes your work look great and also makes it easier to read.  For your unique formatting requirements, be sure to provide specifications based on the type of document you want us to format.​​

Process:

  • Confirm receipt of all materials including text, images, styling requests, margin requests, font and branding.

  • Prepare by removing unwanted spaces, breaks, tabs and sections to clean the content text for formatting.

  • Set margins, orientation, headers, footers, page numbers, breaks, sections, columns, and tables.

  • Set styling for headings, sub-headings, lists, point or numbered paragraphs and sub-paragraphs, and numbering.  

  • Integrate footnotes and references

  • Branding:  select fonts, styling and colour with your company logo for the front cover layout and include borders, lines and fills, if desired.

  • Headers and Footers:  Add the document title, company name and date.

  • Tables:  Fit tables within the context relevant to the content, set orientation as required to fit and clearly display the data.

  • Images:  Size, crop, rotate, reshape and integrate images to fit in with the text on each page.

  • Captions:  Add title and/or number for each figure, table, chart and diagram for display and cross-reference.

  • Footnotes:  Include consistently styled references that are linked to numbered references on each page.  If preferred, a list of footnotes can be added at the end of the document.

  • Table of Contents:  Create and style the table of contents, list of appendices, list of figures, and list of tables with as numbers or roman numerals accordingly.

Document Types Accepted

We accept Microsoft Word, Excel, PowerPoint, Publisher, and PDF documents.  

If you are sending images, we accept JPEG, JPG, GIF, PNG, and BMP.

For branding, provide your company logo, colour scheme and guidelines.  Your logo should be a high quality JPEG file.  For licensing reasons, we use Microsoft fonts in editable files.

Let us know the size of your document pages.  Do you want lettersize, legal size or metric?

Please include specific instructions for layout if your document is to conform to unique formatting requirements. 

 

Data Entry, Spreadsheet & Basic Bookkeeping

Create and maintain spreadsheets

Spreadsheets for budget tracking and monitoring spreadsheets

 

Lists: 

* Inventory,

* customers,

* products,

* services,

* equipment,

* property maintenance

 

Database maintenance

Financial reports

QuickBooks Premier Accounting Edition desktop application

  • Company set up

  • List creation and list building 

  • Create and send invoices

  • Process payments to contractors, vendors, and partners

  • Reconcile recorded transactions with your bank account and credit card statements

  • Generate profit/loss statements and other financial reports in QuickBooks

  • Trial Balance Report at the end of your fiscal year in preparation of your file for accountant for income tax 

 

Branding & Print Marketing

Making an impression on your business with your logo and other printed marketing is the core of your brand.We can design documents to impress and get the word out about your brand. 

  • Flyers

  • Brochures

  • Posters

  • Postcards

  • Business Cards

  • Newsletters

  • Logos

  • Letterhead

  • Calendars

  • Create simple graphics for your ebooks, blogs, and website

  • Edit images using desktop editing applications

 
 

Profile Updates & Resumes

In between jobs?  Need a better paying job?

We are serious about assisting clients!

Hire our certified professional resume writer and your receive a professional resume to find work. 

We're the Certified resume writers with 26 years of experience in assisting customers to reduce their time looking for work. Result: our customers are frequently called for interviews the next day or within a few weeks.

Services offered:

  • Professional resume writing for everyone

  • Cover letters, LinkedIn profile text

  • Resume updates

  • Career counselling

  • Interview training, 1-hour appointments

Computer Management Consulting

Services provided for local clients or by phone:

  • Application downloads

  • Application account set up

  • Printer set up and application download

  • Settings for Windows operating system

  • Settings for Microsoft applications

  • Training of features on Microsoft applications

  • Browser settings

  • Security and virus protection application settings

Get Your Time Back. 

Get more done.

Want to work with us?

Contact Us and let's connect.

© 2020 Copyright, Executive Assistance Online 

(My Essential Office Assistant Group).  

All rights reserved.  This website is protected by Copyscape

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Our office hours:

Monday to Thursday:  9:30 a.m. to 4:00 p.m.

Friday:  9:30 a.m. to Noon

Saturday:  By appointment only